JJIF
Sanctions
JJIF Anti-Doping Privacy Notice
JJIF is a signatory to the World Anti-Doping Code (the Code) and is responsible for implementing an anti-doping program in Ju-Jitsu. This privacy notice describes how we will collect, use and share personal information about you to run our anti-doping program and create a clean sport environment for all athletes.
This section covers the following:
- Types of Personal Information
- How and Why We Use this Information
- Who We Share Personal Information With
- Your Rights
- Safeguards and Retention
- Fair & Lawful Processing
- Contact Us
Types of Personal Information
The types of personal information we collect depend on your level as an athlete or your role in sport. It will also depend on how the anti-doping rules apply to you.
For example, if you need a therapeutic use exemption, you will need to provide us with medical information. If you are charged with an anti-doping rule violation, you may need to provide us with evidence in your defense. If you are not an athlete, we still may need to collect personal information about you, like education data and identifiers, but we will not ask you for whereabouts or need you to participate in anti-doping testing.
How and Why We Use Personal Information
Our role as an anti-doping organization (ADO) is to detect, deter and prevent doping in sport, in accordance with the Code, the International Standards (IS), and our JJIF Anti-Doping Rules. This involves using personal information to carry out the following anti-doping activities:
We also maintain records to improve, monitor and report on our anti-doping activities. This can include creating statistics by aggregating personal information. For example, we create statistics about anti-doping tests we conduct and anti-doping rule violations for which we are the results management authority.
Who We Share Personal Information With
We many need to share your personal information with the following individuals and organisations to run our anti-doping program and respect the Code:
- Individuals you authorise to receive or share your personal information, like an agent, coach, doctor, or a parent or guardian;
- Code Signatories that have testing authority, sample collection authority, or results management authority over you, like a National Anti-Doping Organization, International Federation, or Major Event Organizers;
- WADA (the World Anti-Doping Agency), that ensures all Code Signatories respect the rules of the Code. WADA also operates and manages ADAMS*, a platform hosted in Canada to which we will upload your personal information. Using ADAMS facilitates the collaboration and sharing of information needed to run our anti-doping program.
- Laboratories and Athlete Passport Management Units that analyse anti-doping samples and the Athlete Biological Passport. They are subject to the International Standard for Laboratories, and only have access to coded data (based on sample codes or passport IDs);
- Delegated third parties and other service providers that we hire to help us carry out anti-doping activities and maintain our operations. We require delegated third parties and service providers to agree to strict contractual controls designed to protect your personal information. ITA is one of them.
- Public authorities responsible for enforcing sport and anti-doping laws and for investigating offences tied to doping in sport.
If you are found to have committed an anti-doping rule violation and receive a sanction as a result, then we may need to publish your name, sport, the anti-doping rule violated and why it was violated, as well as the consequences for you.
* For details about ADAMS, associated mobile apps like Athlete Central, and how WADA will process your personal information, review the ADAMS Privacy Policy (https://adams-help.wada-ama.org/hc/en-us/articles/360012071820-ADAMS-Privacy-Policy) or contact WADA at [email protected].
Code signatories that we share personal information with may be located outside of your country of residence, and the data protection and privacy laws in these destination countries may not always be equivalent to those in your own country. Regardless of the destination country of any such transfers, Code Signatories must always comply with the ISPPPI. Such transfers are a necessary consequence of participation in organised sport and facilitate the strong public interests served by eliminating doping in sport. WADA’s main offices are in Canada and Switzerland, and ADAMS is hosted by WADA in Canada. Both countries have been deemed to provide adequate protection for personal information by several regional and national data protection agencies, as well as the European Commission in the EU. When we share personal information with delegated third parties or other service providers, we ensure they are operate in a location that has been deemed to provide adequate protection for personal information or that they are subject to appropriate contractual controls or other safeguards to protect your personal information.
Fair & Lawful Processing
We process your personal information where necessary and proportionate to our anti-doping program. Under data protection laws, we rely on the following “legal grounds” or “bases” to process personal information for anti-doping activities
- with your consent; for instance, when you apply for TUE;
- to comply with anti-doping laws, sports laws, or other applicable laws or compulsory legal processes;
- to serve the substantial public interest of eliminating doping in sport;
- to perform a contract or take necessary steps prior to entering a contract; and
- to fulfil legitimate interests associated with the activities of an ADO.
Your Rights
You have rights with respect to your personal information under the International Standard for the Protection of Privacy and Personal Information, including the right to a copy of your personal information and to have it corrected, blocked or deleted in certain circumstances. You also have the right to lodge a complaint with us.
Because anti-doping is a mandatory feature of organised sport, it still may be necessary for us, WADA, and other ADOs and organisations to continue to process your personal information to fulfil obligations under the Code, the International Standards, or national anti-doping or sport laws , despite your objection to such processing or withdrawal of consent (where applicable). This includes processing for investigations or proceedings related to possible ADRVs, as well as processing to establish, exercise or defend against legal claims involving you, WADA and/or an ADO. Objecting or withdrawing consent could also have consequences for you, such as triggering your non-compliance with the Code and IS, as well as our JJIF Anti-Doping Rules ; producing an ADRV (e.g., under Article 2.3 of the Code – Evasion, Refusal or Failure to Submit to Sample Collection); or preventing you from participating in sporting events.
Please Contact Us to exercise your rights or if you have questions or complaints about how we handle personal information.
Safeguards & Retention
We have adopted measures, including administrative, technical, physical and contractual measures, to protect personal information in our custody and control against theft, loss and unauthorised access, use, modification or disclosure.
We restrict access to personal information on a need-to-know basis to employees and authorised delegated third parties and service providers who require access to fulfil their designated functions. The anti-doping organisations we share personal information with are bound by the same standards as us when they handle your personal information. These standards are described in the International Standard for the Protection of Privacy and Personal Information. They include protecting your personal information, deleting it when no longer needed, being transparent, and allowing you to exercise rights like the right to access your personal information.
Your personal information will be kept in accordance with the criteria and retention periods set out in Annex A of the ISPPPI. Retention periods in Annex A can be extended where required by law or for the purpose of conducting an anti-doping investigation or proceeding.
Contact Us
If you have any questions about how we handle personal information, or have any complaints, please contact us at . If you are not satisfied with how we have handled your complaint, you may notify WADA at [email protected] or [email protected]. WADA will handle the